Accounts Payable Specialist

About the Role:

We’re on the lookout for a detail-loving, process-savvy Accounts Payable Specialist to join our awesome team at Landing! In this role, you’ll be a key player on our Accounting team and work closely with our Operations and Finance folks to keep things running smoothly.

You’ll take charge of essential day-to-day AP tasks, help us streamline vendor processes, and be part of the action during month-end close. If you’re someone who loves digging into the details, finding smarter ways to do things, and making an impact, we’d love to meet you!

About the Team:

You’ll be part of a supportive, experienced accounting team that works hard, moves fast, and loves finding smarter ways to get things done. We collaborate, celebrate wins, and always have each other’s backs—while keeping things fun along the way!

What You'll Do:

• Evaluate transactions within Airbase and PEX, the company's corporate card and expense reimbursement platforms, to ensure accurate account coding
• Cooperate closely with the accounting team to guarantee accurate processing and provide reconciliation details as required
• Maintain a current and precise vendor database and Accounts Payable records
• Analyze Accounts Payable monthly invoices for accrual estimates, including regular communication with vendors regarding monthly invoicing and estimates.
• Oversee the submission of vendor W-9 and W8-BEN forms across the organization and ensure proper documentation within NetSuite and/or Airbase
• Review Accounts Payable Aging in NetSuite, compare it to Accounts Payable Aging in Airbase, and investigate and resolve any discrepancies.
• Reconcile Accounts Payable with vendor statements to ensure consistency between records in NetSuite and Airbase.
• Coordinate and reconcile corporate card expenses, including collaboration with business partners and integration between Airbase and NetSuite.
• Process employee expense reports in Airbase and verify synchronization with NetSuite.
• Review and approve expense reports in accordance with the company's Travel and Expense policy, and serve as the primary contact for all expense report inquiries.

What You Need:

• Fluent English
• Ability to work in-office at our Mexico City location
• 1+ year of experience in accounting, working with high-volume data entry
• Proficient in Microsoft Excel and Google Sheets
• Exceptional organizational skills and attention to detail
• Strong sense of urgency and a solid work ethic
• Flexibility to work extended hours during critical periods, as needed
• Team-oriented with a positive attitude and a fit for our fast-paced, inclusive culture
• Adaptable and comfortable with change
• Well-organized and able to multitask using various administrative tools
• Kind, self-motivated, and hardworking, with a track record of achieving goals